Executive Director Position

as of February 15, 2021

POSITION OVERVIEW
As an employee of Hartford Chorale, the Executive Director has accountability for the overall leadership, planning, and management of business operations of Hartford Chorale. The Executive Director develops and implements the strategic plan and program activities (including development and fundraising, financial management, program development and execution, marketing and communication) in support of the Chorale’s mission, artistic vision, and outreach goals.

The Executive Director reports to the Board of Governors (BOG) and partners with the Music Director to set and maintain a collaborative leadership model that strengthens the organization by creating a positive relationship between the artistic and administrative sides of the Chorale.

[Download full text of position announcement here.]

QUALIFICATIONS
The Executive Director brings a good work ethic and a well-rounded array of competencies to build an effective management team and organizational structure that best serves the Chorale’s mission, vision, goals, and artistic leadership.

The ideal Executive Director:
• is equally comfortable with strategic planning and operational management.
• values building and preserving relationships with peers and partners, and represents the Chorale in the community.
• is able to positively motivate and develop staff, board, and volunteers, and to build consensus among stakeholders.
• understands the unique nature of managing volunteers, providing guidance and direction, while appreciating individual work styles.
• is familiar and comfortable with technology, understanding the potential and limits it can add to our organization (including but not limited to Microsoft 365, Google docs, QuickBooks).
• has a strong commitment to champion diversity, inclusion, and equity in all activities.

Qualified applicants will have a bachelor’s degree as well as a minimum of 3-5 years of arts administration and/or arts management experience with a demonstrated successful track record in the field of performing arts, nonprofit management, and/or education. Knowledge of and passion for choral music and performing arts education are preferred. Experience in working with boards to achieve earned and contributed revenue goals is expected, as are excellent written and verbal presentation skills and financial management skills.

Preference will be given to candidates with senior-level experience and a proven track record in fundraising, marketing strategies and press relations.

Interested candidates should submit their resumes to President@hartfordchorale.org for consideration.


DETAILED DUTIES AND RESPONSIBILITIES

DEVELOPMENT AND FUNDRAISING
In partnership with the Vice President- Development, ensure the strategic financial sustainability of the organization through the cultivation, solicitation, and stewardship of institutional and individual donors including:
• Create an annual budget and timeline for grants, foundation, and individual giving requests.
• Prepare foundation and government grant requests and reports.
• Plan and oversee the individual donor campaign.
• Cultivate, secure, and sustain corporate sponsorships.
• Support stewardship and fundraising efforts and events.
• Develop materials to support development efforts.
• Identify and pursue new sources of contributed income—individuals, corporations, foundations/grants.
• Manage timely distribution of donor acknowledgement letters (cash and in-kind donations).

ARTISTIC PROGRAMMING AND CONCERT MANAGEMENT
Provide all necessary administrative support to enable the successful operation of the artistic season in partnership with the Music Director and the Vice President- Artistic Programming, including:
• Advise and assist in planning future concert seasons.
• Maintain positive, productive relationships with external organizations that collaborate with the Chorale for artistic programming.
• Oversee negotiation of all contracts and agreements, including performance fees, performance space rentals, permits for performances, and insurance.
• Serve as ‘project manager’ for self-produced concerts, including coordinating the work of relevant board committees such as marketing and development. Coordinate the work of volunteers in carrying out tasks.
• Manage the business arrangements for all performances, both self-produced and contract concerts.

FINANCIAL MANAGEMENT
Prepare budgets and oversee financial operations in accordance with approved budget and governmental regulations in partnership with the Vice President- Finance, including:
• Work closely with the Music Director and VP- Finance to lead annual budget preparation and approval, monitor monthly projections.
• Oversee income and expenses in a timely manner including banking deposits and payments.
• Monitor expenses to budget line items; coordinate proper expense allocations with bookkeeper.
• Provide monthly reports to Finance Committee.
• Comply with all local, state, and federal regulations and prepare and file reports as needed.
• Work with third-party accounting firm to prepare annual tax returns and reports.

MARKETING
In partnership with the Vice President- Marketing, implement a comprehensive strategy to market the Chorale throughout our market area, including:
• Oversee and guide development and implementation of a comprehensive marketing plan for promotion of performances, including press releases, advertising, calendar listings, relevant websites, brochures/postcards, public service announcements, and media advertising with a consistent brand identity.
• Oversee sales of tickets for self-produced concerts.
• Implement and monitor progress of each concert’s marketing plan.
• Look for ways to broaden our audience base to a more diverse population.
• Maintain current ‘press kit’.

MEMBERSHIP/INTERNS
In partnership with the Vice President – Membership and Intern Coordinator, implement a comprehensive strategy to manage the Chorale membership, including:
• Work with membership committee to maintain updated membership list, photos, and histories, email distribution lists.
• Oversee membership solicitation including packaging of materials, email distribution lists.
• Oversee dues payments.
• Assist audition process throughout the year for returning, new members and interns, including marketing, logistics, and materials.
• Manage weekly membership communications and documentation.

PLANNING AND GOVERNANCE
In partnership with the Vice President – Governance, and with the support of the Board and Music Director, implement a comprehensive strategy to:
• Facilitate short- and long-range planning and engage board and staff in periodic planning sessions.
• Prepare and update strategic plans and strategies for implementation.
• Evaluate progress toward goals on a regular basis.
• Attend all meetings of the full board.
• Prepare written reports for presentation to executive committee and board.
• Assist the president in preparation of agendas for executive committee and board meetings.
• Provide prompt and thoughtful responses to requests for information.

COMMUNITY RELATIONS
• Develop an ongoing relationship with arts peers and partners in the community.
• Be a brand ambassador and represent the Chorale at community functions and events.
• In coordination with the president, represent the Chorale to the media, government agencies, corporate community, foundations, funders, the education community and the general public.


STAFFING
• Train and supervise administrative support staff as needed/approved to achieve the Chorale’s goals and objectives.
• Recommend staffing structure and work with the board to hire staff to fill position openings.
• Monitor performance against objectives, taking corrective action as needed.
• Create and maintain job descriptions for all approved positions.
• In coordination with the board, develop and implement human resources policies, practices and procedures and ensure that they comply with state and federal employment.

GENERAL MANAGEMENT
Working with a staff office assistant, external bookkeeper, and volunteers, provide general office support for chorale operations including:
• Coordinate and oversee office procedures, files, staff and volunteers.
• Manage office technology – hardware/software.
• Maintain physical office space and its assets.
• Support committee requests for printed materials for meetings and rehearsals, etc.
• Produce weekly Message to Membership email (M2M) soliciting content from committee chairs.
• Oversee mail, general communication, bills, etc. in a timely manner.
• Carry out other administrative tasks as necessary.

POSITION DETAILS

This is a part time/full year position (about 25 hrs. /week) with extra hours required during performance weeks. Our season typically runs between September – June. Year-end processing and membership engagement activities occur during the summer months.

Hartford Chorale maintains offices in downtown Hartford, and mail is sent there. Our rehearsal location is in West Hartford Center. Most work can be done ‘virtually’ with flexible (but predictable) hours to accommodate meetings during the day and some evenings (Monday is our official rehearsal night).

Salary commensurate with experience.

Interested candidates should submit their resumes to President@hartfordchorale.org for consideration.

[Download full text of position announcement here.]